Accreditation of missions and their staff

1. The agreement

In accordance with the provisions of Article 4 of the 1961 Vienna Convention on Diplomatic Relations, the accrediting state must ensure that the person designated as Ambassador has received the approval of the national authorities.

The request for approval, in the form of a Verbal Note, to which the Curriculum Vitae of the designated Ambassador is attached, is addressed to the Ministry of Foreign Affairs and European Integration of the Republic of Moldova. The request for approval can be sent through the Diplomatic Mission in the Republic of Moldova or through the Embassy of the Republic of Moldova in the respective country. The Ministry of Foreign Affairs and European Integration will notify in the same way the approval granted. As a rule, the term of granting the agreement lasts up to 6-8 weeks.

Non-resident ambassadors can only submit their request for approval after obtaining it in the country of residence.

2. Arrival to the post and final departure of the Heads of Diplomatic Missions accredited to the Republic of Moldova

The diplomatic mission communicates, in due time, to the Ministry of Foreign Affairs and European Integration the date of arrival/departure of the Ambassador, the race, the hour, the crossing point of the state border of the Republic of Moldova (in case of traveling by car).

Upon arrival at the station and at the final departure, the Ambassadors, who arrive or depart by air, are greeted at the Chisinau International Airport by a representative of the State Diplomatic Protocol. In the case of non-resident Ambassadors, they are greeted by the Protocol upon arrival for presenting the letters of accreditation and at the departure if they have made goodbye visits.

If the Heads of the Diplomatic Missions arrive or leave outside the working hours (5:00 pm - 8:00 pm), during the days of rest or holidays according to the Code of Work of the Republic of Moldova, they are not greeted by the representatives of the State Diplomatic Protocol.

In case of arrival or departure by air, the Heads of the Diplomatic Missions benefit from the services of the Official Delegations Room of the Chisinau International Airport, free of charge, if the diplomatic mission communicates in advance at least 48 hours with a verbal note to the Ministry of Foreign Affairs and European Integration.

3. Presentation of the letters of accreditation

After arriving at the post, the diplomatic protocol organizes the reception of the new Ambassador by the leadership of the Ministry of Foreign Affairs and European Integration in order to present the authentic copies of the letters of accreditation and of the reminders of his predecessor.

After presenting the copies of the letters of accreditation, the Head of the Diplomatic Mission may make courtesy / work visits, but he will not be able to attend official receptions, especially those attended by the President of the Republic of Moldova. Also, meetings with the President of the Parliament, the Prime Minister and Ministers are not required.

The approved ambassadors can have working contacts with the officials of the Ministry of Foreign Affairs and European Integration and of other ministries.

Following the presentation of the letters of accreditation, the State Diplomatic Protocol will issue, upon request, the accreditation card, for a period of 4 years, for the Ambassador and his family members.

The date of presentation of the letters of accreditation to the President of the Republic of Moldova is communicated to the Diplomatic Mission by the State Diplomatic Protocol. The Diplomatic Mission transmits to the State Diplomatic Protocol the information on the place, residence or headquarters of the Embassy, ​​from where the Ambassador is to be taken by an agent of the Protocol with a car made available by the Government of Moldova for moving to the place of the accreditation ceremony. Also, the names of two persons (the spouse, diplomats) who can accompany the Ambassador to the ceremony are communicated.

According to the custom, several approved Ambassadors present the letters of accreditation on the same day to the President of the Republic of Moldova. For each Ambassador, a separate ceremony is organized which is explained by the Head of State Diplomatic Protocol on the eve. The order of the Ambassadors for presenting the letters of accreditation is established after the date of their obtaining the consent of the Government of the Republic of Moldova.

The ambassador is considered accredited in the Republic of Moldova from the moment of presenting the letters of accreditation to the President of the Republic of Moldova.

It should be noted that there are no ceremonies for presenting the letters of accreditation during the summer holidays, July - August.

4. The order of precedence

The order of precedence between the Heads of the Diplomatic Missions is established according to the agenda of presenting the letters of accreditation to the President of the Republic of Moldova.

5. Meetings with the Cabinet of Ministers and other political personalities

The diplomatic missions can contact directly with the Cabinet of Ministers to organize working or courtesy meetings. Only meetings with the President of the Republic of Moldova, the Prime Minister of the Republic of Moldova and the Minister of Foreign Affairs and European Integration are requested exclusively through the State Diplomatic Protocol.

6. Travel and absence of the Head of Mission

The diplomatic custom requires that all trips outside the country of residence - for whatever reason - be notified to the State Diplomatic Protocol.

According to article 19 of the Vienna Convention on Diplomatic Relations, the designation of a Charges d'affaires a.i. by the Head of the Diplomatic Mission is made by a verbal note, signed or initialed by him and addressed to the State Diplomatic Protocol. The notification can be made by official correspondence also by the Ministry of Foreign Affairs of the accrediting country. This notification applies if the Head of Mission is temporarily unable to perform his duties.

An Interim Charges d'affaires cannot, in turn, appoint another Interim Charges d'affaires.

It is important for the diplomatic mission to communicate the name of the person who manages the diplomatic mission's activity in the absence of the Head of Mission or after his definitive departure from the country.

7. Completion of the mission

The Embassy will communicate through a verbal note the date of the Ambassador's mission in the Republic of Moldova. This date will serve as a reference to set the farewell meetings with the country leadership.

At the final departure, the Ambassador will send the last verbal note signed by him notifying the designation of the Interim Affairs Officer until the arrival of the new head of mission. As of this moment, only the Ministry of Foreign Affairs of the accrediting country can notify the appointment of another interim business officer.

At the conclusion of the diplomatic mission, the Ambassador returns to the State Diplomatic Protocol his diplomatic accreditation card and the members of his family, the registration plates in the diplomatic series of personal cars.

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